SwaraAI's AI calling services for the exhibition industry in Ludhiana phone every registered visitor, confirm every exhibitor and follow up every stall lead, in Punjabi, Hindi or English. Your team runs the show; the voice agent runs the phone lines before, during and after it.
Ludhiana runs on manufacturing, and its exhibitions reflect that: machine-tool shows, hosiery and textile fairs, agri-equipment melas, cycle and auto-parts expos, and buyer-seller meets that pull dealers in from across Punjab, Haryana and Himachal. Every one of them depends on the phone, and every one of them has more calls to make than people to make them.
SwaraAI gives each side of the show floor its own AI voice agent, trained on your event's dates, halls, timings and offers, so callers get a clear, polite answer in their own language at any hour.
Fill the halls with the right visitors: pre-registration drives, badge confirmations, day-before reminders and post-show feedback, all from one calling list.
Invite your dealers to your stall, chase pending stall payments, and call back every visitor card within 48 hours of the show, while interest is still warm.
Answer the flood of enquiries about dates, parking, entry passes and hall layouts without tying up the front desk during build-up week.
From the first registration call weeks out to the last feedback survey after the stalls come down, the same agent stays on the line and remembers every conversation.
Show days are when phones ring hardest and staff are busiest. The agent takes over the repetitive calls so your team can stay with visitors.
One record per visitor across all three phases. The agent knows that the dealer it called in phase one picked up a badge on day two and asked about hydraulic presses, so the follow-up call in phase three starts from that, not from scratch.
Map your event timeline with usFigures describe platform capacity and design targets, not guaranteed results. Actual volumes depend on your list size, telecom routes and campaign window.
Every visitor passes through four touchpoints. Here is what the agent actually says at each one.
Confirms attendance, company, product interest and visit day.
Sends the QR pass on WhatsApp and a reminder the evening before.
Logs which exhibitors and product lines the visitor wants to see.
Runs a short survey and books interest for the next edition.
Organisers and exhibitors need different calls from the same event. SwaraAI sets up a separate script, list and report for each.
Call past-visitor lists, trade association members and dealer databases, capture name, firm, city and interest, and push each record into your registration sheet or CRM.
A reminder the day before and the morning of. Registered visitors who have not checked in by afternoon get a friendly nudge with directions.
Confirm stall allotment, power requirement, fascia name, move-in time and pending dues, and flag anything unresolved to your operations team.
Short structured surveys for visitors and exhibitors, with scores and comments compiled into one report you can use to sell the next edition.
Considering a stall? The agent follows up on proposals, explains stall sizes and rates you have approved, and books a meeting with your event manager.
Invite your dealers and distributors by name, tell them your stall number, and log who has committed to visit.
Every visiting card and scanned badge gets a call within days. The agent asks about quantity, timeline and budget, then warm-transfers hot buyers to your sales head.
Namaste, this is the assistant from the auto-parts stall you visited on Sunday. Are you still looking for brake components?
Yes, we need a quote for around 2,000 units a month.
Thank you. I'm connecting you to our sales manager right now with these details.
The agent switches language when the caller does, and handles common mixed Punjabi-Hindi speech used by Ludhiana traders.
Results land in Google Sheets or your CRM through an integration we set up; passes, brochures and maps go out on WhatsApp.
Calls go to opted-in or existing contacts, numbers are scrubbed against DND, calling hours are respected and recording is disclosed.
Running more than an expo? The same voice agents power campaigns across Ludhiana's industries.
Tell us your show dates and lists. We will build a sample visitor call in Punjabi and Hindi so you can hear it before launch.